Stock Movements
Stock movements track every change in quantity across your warehouses. Versoll Books records transfers, adjustments, and corrections so inventory valuation and availability always stay accurate.
What this guide covers
Movement types, warehouse transfers, stock adjustments, audit trails, and best practices for keeping quantity and value aligned.
Understand Movement Types
- Transfers: Move stock from one location to another.
- Adjustments: Correct quantities after a count, damage, or shrinkage.
- Returns: Record stock coming back from customers or going back to suppliers.
- Production Consumption: Reduce raw materials based on manufacturing usage.
Select the Movement Type
Go to Inventory > Stock Movements and choose the movement type. This determines which fields you must complete (source warehouse, destination warehouse, or reason codes).
Add Items and Quantities
Search for the items being moved and enter the quantities. For adjustments, include the reason (damage, expiry, shrinkage, or count variance).
Review Value Impact
Check the valuation preview. Transfers keep total value unchanged, while adjustments alter inventory value and post to the configured adjustment account.
Warehouse Transfers
Use transfers for branch-to-branch moves or internal storage reallocation. Always record the shipment date and arrival date so availability is accurate at both locations.
Transfers do not affect profit. They only reassign stock across locations.
Stock Adjustments
Adjustments should follow a physical count or approved variance report. Configure an inventory adjustment account for posting the difference.
- Use Increase when counted stock is higher than system stock.
- Use Decrease for write-offs, spoilage, or theft.
Audit Trail and Controls
- Every movement keeps a timestamp and user signature.
- Approved movements lock quantities from further edits.
- Stock ledgers show running balances by item and location.
Best Practices
- Schedule regular cycle counts for high-value items.
- Require approval for adjustments above a threshold.
- Link movements to purchase receipts or sales deliveries for clarity.