E-Way Bills

E-Way Bills are mandatory for transporting goods above specified value thresholds. Versoll Books helps you create, track, and validate E-Way Bills while keeping invoice data aligned for GST compliance.

Key outcomes

Generate accurate E-Way Bills, track validity, capture transport details, and maintain compliance for goods movement.

When E-Way Bills Are Required

E-Way Bills apply to inter-state and intra-state movements over the threshold set by GST authorities.

Always verify state-specific rules for intra-state movement, as some states apply lower thresholds.

Create an E-Way Bill

You can generate an E-Way Bill directly from a sales invoice or create one independently if required.

Step 1

Start from a Sales Invoice

Open the submitted sales invoice and select Create > E-Way Bill. Versoll Books pulls:

  • Invoice number, date, and value
  • GSTIN and address of the recipient
  • Item-wise HSN details
Step 2

Enter Transport Details

Fill in the logistics section to complete compliance:

  • Transporter Name: Logistics partner or own transport.
  • Vehicle Number: Required for road transport.
  • Distance: Used to calculate validity.
  • Transport Document No/Date: LR, consignment note, or challan reference.
Step 3

Validate and Submit

Review the generated data and submit the E-Way Bill to lock the record. The status updates to Active with a validity end date.

Validity Calculation

Validity = 1 day per 200 km of distance traveled. Example: 600 km gives 3 days validity.

Track E-Way Bill Status

Use the E-Way Bill register to monitor validity and compliance during transit.

Step 4

Monitor the Register

Go to Reports > E-Way Bill Register to review:

  • Status (Active, Cancelled, Expired)
  • Validity end date
  • Linked invoice details
Step 5

Update Transport or Cancel

If vehicle details change, update the E-Way Bill. For cancellations, record the cancellation reason and submit within the permitted window.

Compliance Checklist

<- TDS Simplified Financial Statements ->