Sales Quotations

Quotations help you propose pricing and terms before committing to an invoice. Versoll Books keeps every quotation linked to the customer, so you can track approvals and convert instantly when the deal is confirmed.

Core outcomes

Create professional quotes, track status, manage revisions, and convert approved quotations to invoices.

Create a New Quotation

Use quotations for large orders, custom work, or when pricing needs customer approval.

Step 1

Start a Quote

Go to Sales > Quotations > New and choose the customer.

Step 2

Add Items and Pricing

Enter the products or services, quantities, and rates. Apply discounts, taxes, or bundled pricing as required.

  • Price List: Select a customer-specific price list if available.
  • Taxes: Versoll Books applies GST based on customer state.
  • Terms: Mention delivery timeline, payment terms, and warranty notes.
Step 3

Set Validity Date

Define how long the quotation is valid (e.g., 15 or 30 days). Expired quotes help avoid disputes on pricing changes.

Quote Management

Track quotation status to keep the pipeline organized.

Step 4

Update Status

Use statuses such as Draft, Sent, Follow-Up, Accepted, or Rejected. This makes pipeline tracking easier in weekly reviews.

Step 5

Revisions and Versions

Clone the quotation to create a new version while keeping a record of earlier pricing. This is helpful for negotiated deals.

If a customer accepts a quote by email, attach the confirmation as a note for future reference.

Convert to Invoice

Once approved, convert the quotation to an invoice in a single step.

Step 6

Generate Invoice

Open the quotation and click Convert to Invoice. Versoll Books carries over items, taxes, and terms automatically.

Step 7

Collect Advance (Optional)

If the quotation requires an advance payment, create a Payment Entry before issuing the final invoice. This keeps receivables accurate.

Quotation Checklist

<- Lead Management Pricing Rules ->