Shipments & Receipts

Shipments and receipts document when goods leave or arrive at a location. These records ensure inventory quantities, delivery status, and financial postings stay synchronized.

What you will manage

Outbound deliveries, inbound receipts, partial shipments, carrier details, and proof of delivery for audits.

Outbound Shipments

Create a shipment whenever items leave a warehouse or store. This ensures stock availability reflects actual dispatch dates.

Step 1

Create a Shipment

Navigate to Inventory > Shipments and click New. Link the shipment to a sales invoice or transfer order to prefill item details.

Step 2

Confirm Dispatch Details

Add the dispatch date, carrier name, tracking number, and destination warehouse or customer address.

Step 3

Submit for Posting

Submit the shipment to reduce stock immediately. The system posts inventory movement and flags the related invoice as dispatched.

Inbound Receipts

Receipts confirm that items have arrived from a supplier or from another branch.

Step 4

Create a Receipt

Open Inventory > Receipts and select the related purchase invoice or transfer order to pull the expected items.

Step 5

Verify Quantities

Compare received quantities with the supplier packing list. Record any shortages or damages before submitting.

Step 6

Close the Receipt

Submit the receipt to increase stock and update the status of the purchase invoice. Differences are captured in the variance log.

Partial Shipments and Backorders

If you cannot ship the full quantity, create a partial shipment and keep the remaining items as backorder. Versoll Books tracks the outstanding quantity on the invoice.

Partial receipts automatically update the purchase invoice with remaining quantities so you can reconcile later.

Carrier and Compliance Details

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