Batches & Serials
Batch and serial tracking gives you precise traceability for regulated, high-value, or perishable inventory. Versoll Books lets you track expiry dates, warranty windows, and movement history for each unit.
Key outcomes
Track expiry, control quality, and maintain audit-ready traceability from purchase receipt to sales dispatch.
Batch Tracking
Batch tracking groups multiple units produced or received at the same time. This is essential for pharmaceuticals, FMCG, or food distribution.
Enable Batch Tracking
In the item master, toggle Track Batch and set default shelf life. The system then prompts for batch details in receipts and deliveries.
Capture Batch Details
When receiving goods, enter the batch number, manufacture date, and expiry date. The batch ledger stores quantity by location.
Pick by Batch
During shipment, select the batch to ship. Use FIFO or FEFO to ensure older inventory ships first.
Serial Number Tracking
Serial tracking is used for electronics, machinery, or assets where each unit needs a unique identifier.
Enable Serial Tracking
In the item master, enable Track Serial. Each unit will require a unique serial number on receipt.
Record Serial Numbers
Use bulk paste to record serial numbers or scan them via barcode. Each serial tracks its warranty and movement history.
Trace Serial History
Open the serial card to see purchase receipts, movement logs, and customer delivery details. This helps with recalls and warranty claims.
Expiry and Compliance
- Automated alerts for batches nearing expiry.
- Ability to quarantine expired or recalled stock.
- Batch-wise valuation and cost tracking.
Best Practices
- Standardize batch naming with supplier codes and dates.
- Validate serial numbers at receipt to prevent duplicates.
- Run periodic traceability reports for audits.